Skovik is packaged with features to make expense reports simple and smooth. From receipt capture to approval and archiving.
Skovik manages the entire expense reporting process. From employees’ sales meetings, through expense approval on to bookkeeping, reporting and archiving.
1. Employees meet with customers, travel, buy office supplies or drive to work.
2. Data is captured in Skovik, by photographing receipts, forwarding emails or recording business trips.
3. Data is automatically extracted from receipts to pre-populate the report. Employees submit expenses for review.
4. Skovik does the bookkeeping and passes data to payroll and accounting software.
5. All data is archived in Skovik for legal compliance, auditing and analytics.
Recording expenses and trips in Skovik is easy. Snap a photograph of your receipt, forward receipt-emails to Skovik. Enter mileage by typing an address.
Skovik will read your receipts and automatically suggest amount, currency, exchange rate and category. The system is always learning and getting better.
The app will remember people that you have had lunch or meetings with and suggest them next time. You can also upload a list of people.
When you receive a receipt via email, just hit forward and send it to add@skovik.email. It will show up in your Skovik account. If you are tech-savvy, you can even create an email rule for it.
Skovik handles expenses, mileage and trips.
Expenses
Mileage
Travel
With quick address lookups and automatic distance calculation registering drives have never been easier.
Recording drives are as easy as typing an address. Skovik will suggest addresses from its worldwide database. Lookups are proximity aware, preferring places near you.
Skovik will calculate and suggest the driving distance for your trip. If you took a detour you can add an extra leg to your drive, and have this reflected in the distance.
You can tell Skovik where you work and live, making it quicker to enter mileage.
Every company is different. Skovik can be configured to fit yours.
Choose how reports are approved, for example a manager first then the finance department. Or some other structure that fits your company.
Let Skovik know about your chart of accounts and the automatic bookkeeping output will be structured accordingly.
Want to track projects, cost centres or some other dimension? Custom fields make it easy to allocate expenses according to your internal accounting structure.
Custom rules are a powerful tool. A set of criteria is coupled with an action, for example to use a particular bookkeeping account when an expense meet certain conditions.
Companies with presence in multiple countries have special requirements. Skovik is easily tailored to fit international firms.
With support for branches, multiple languages and local legislation Skovik can accommodate any multinational.
Skovik is easy to integrate with your existing systems.
With Single Sign-On employees can use their regular email and password to login to Skovik, all in sync with your existing user directory. Pre-made integrations exist for Google Apps, Microsoft Active Directory and many others.
Use Skovik’s real-time API to synchronise projects, cost centres, employees and other data with Skovik. Synchronisation with payroll, bookkeeping and employee databases are all examples of common integrations.
Tools to facilitate collaboration among colleagues.
Sometimes a reviewer needs to ask questions about an expense. With Skovik this discussion can take place in the report itself. This provides useful context and ensures that the discussion is preserved along with the report.
With Skovik you can delegate access to your Skovik-account to a colleague. Useful if you have an assistant or secretary helping out with expenses, or if you are away on vacation and want a colleague to fill in.
Ready to get started? Create an account, or get in touch.
Many companies use automation from Skovik to do away with humdrum work.