“The cost-effectiveness is a big advantage”

We talked with Payroll Specialist Linus Steén at 3 Sweden about the difference an intuitive expense management system can make, both for employees submitting expenses and administrators managing the process.

Straightforward by design

In his role, Linus regularly interacts with a wide range of systems. From his perspective, Skovik stands out for one reason in particular, its simplicity.

“As a Payroll Specialist you work in many different programs, and some of them are not nearly as modern as you might expect. With Skovik, it’s different. It’s simple and easy to understand from the start”.

Before Skovik, the organisation used another system, and the difference was noticeable.

From what I’ve heard from colleagues who were here before me, switching to Skovik was like night and day, he says. The previous system was difficult both for employees and for approvers. It didn’t make it easy for them to do things correctly.

By contrast, Skovik quickly proved to be both simple and efficient.

“It’s an easy program to work with and very effective. When you open it for the first time, most things feel intuitive. It comes naturally to think, ‘I should probably click here’. It’s very logical”.

That simplicity extends to the end-users as well, Linus says:

“From what I understand, people are very satisfied with it. Employees say it works really well”.

His own first introduction to Skovik was as an end-user, at a previous employer. He recalls what it was like seeing the system from the perspective of an administrator for the first time:

“It surprised me that it’s just as simple for administrators as it is for employees”.

Guidance that prevents mistakes

Linus particularly appreciates how the system guides users.

“When I review, I can immediately see if there’s anything that stands out and that requires extra attention. It’s like a heads-up. It’s a very good feature”.

The goal is simple: reducing mistakes.

“It helps avoid situations where you might accidentally approve something that shouldn’t be approved”.

Another layer of customisation 3 has added is an additional approval step for expenses over a certain amount.

“For larger expenses, you want that extra level of control. It gives you a greater sense of security knowing all relevant teams are automatically included in the process and can contribute their perspective”.

3’s set-up was tailored to their needs during implementation, but it doesn’t have to remain static. As their needs change, so can their configuration.

“We’ve had meetings with you where we’ve reviewed how things are working and discussed potential improvements. We exchange ideas and talk about what might be relevant going forward. It goes both ways, and we really appreciate that. The support we’ve had so far has been very good”.

More time for what matters

From a broader organisational perspective, Linus sees clear benefits to Skovik: It’s a cost-effective system for both employees and administrators, and that’s a big advantage.

He explains:

“There isn’t much administration around it. Things go quickly and we get very few questions, so we don’t have to spend much time on expense-related questions either. That means we can put our time into developing other parts of the payroll process”.

Employees benefit from the simplicity as well, he says.

“The same goes for employees. If they don’t have to spend much time on it, because the app makes it easy for them to submit expenses, then we save time as a company. They don’t have to struggle with entering expenses, which means they can get back to their regular tasks much faster”.

When asked if he would recommend Skovik to others, his answer is clear.

“It really comes down to simplicity. It’s easy for everyone involved to do things correctly. If you want a system that works, that feels modern, where development keeps moving forward and the support team listens and shares ideas about upcoming features, then I would recommend Skovik.